24MEDIA is Greece's largest digital publishing group, managing premium media brands - both online, offline- across different platforms, desktop and mobile. Having established its position in the Greek market, 24MEDIA constantly strives to increase the range of its services so that it may meet users’ needs at all levels.
Provide organizational and operational support for the Commercial Department as well as for the Commercial Director. Deliver an effective administrative support service, including extensive inbox and diary management; internal and external communications prioritization and response; travel arrangements and expenses; meetings/event administration and general duties.
Responsibilities
The Executive Assistant should be pro-active and pre-emptive in managing complex and demanding diary, having full autonomy in ensuring that all meetings, appointments, and events are scheduled effectively and efficiently, ensuring the correct prioritization of time.
Act as the primary point of contact for internal and external stakeholders (via extensive inbox management), ensuring that all queries are addressed and resolved promptly and effectively.
Ensure that everything is prepared for all meetings in order to maximize productivity.
Maintain the office cadence daily through to annual – including diary and agenda management, tracking commercial department goals and objectives, budget etc. as required
Join Commercial department leadership meetings to ensure the Executive Assistant understands the commercial topics across the department and can act as a facilitator of collaboration across the fast-growing department. Such meetings are where decisions are made, and actions determined.
Ensure actions are recorded, accountabilities are made clear, and are delivered on time.
Under the direction of the Commercial Director, partner and collaborate with key stakeholders and teams to ensure delivery of outcomes.
Identify issues quickly and propose solutions.
Represent the Commercial Director’s desire for collaboration and teamwork internally, and externally, at all times.
Gather content for board meetings, support with presentation materials, paperwork and event management for executive meetings - including meeting requirements and other associated activities.
Build and maintain a strong network across the business
Robust management of emails, post and calls
Act as the point of contact among executives, employees, clients and other external partners.
Knowledge, skills and experience
Significant experience of working with and supporting C-Suite stakeholders, including project management support.
Excellent interpersonal skills, empathetic, naturally collaborative and able to build rapport and influence at all levels
Independent thinker with an analytical approach to problem solving
Exceptional attention to detail
Degree in a relevant discipline, or equivalent experience
English proficient ( oral and written)
Project management skills
Strong organisational skills with ability to prioritise a busy and often conflicting workload.
A flexible and professional approach, calm under pressure.
A robust approach to organisation and diary management.
Proven ability to handle confidential and sensitive information essential
Excellent knowledge of MS Office.
Please submit your CV to [email protected] until 17.05.2024 quoting Ref. Code: EA05/24